Partnership Coordinator

Draft and edit proposals, applications, reports, acquittals and donor communications under the guidance of senior team members

Prepare partner collateral and assist with the development of content for annual reports, concert    programs and campaign materials

Collate information from across the organisation to support strong, evidence-based cases for support

Proofread and format documents to a professional standard.
 

Track and manage upcoming and recurring deadlines for proposals, reports, invoicing and partner benefits

Maintain clear internal timelines and follow up with colleagues to ensure deliverables are met

Support the delivery of partner benefit fulfilment, ensuring commitments are documented and actioned

Assist with event preparation and partner invitations as required
 

Maintain accurate and up-to-date records in Tessitura

Run reports, create lists and record key interactions and meeting notes

Assist with financial administration including invoice processing and expenditure tracking

Ensure documentation and filing systems are current and easy for the team to use 

Provide administrative and project support across the Development team as required

Work collaboratively with state and national colleagues to gather information and support fundraising activity

Contribute positively to a team environment and proactively look for ways to improve systems and processes

Represent the Development team internally through clear communication and reliable follow-through 

Maintain healthy work relationships with volunteers and other staff members.

Attend meetings as required.

Contribute to regular and ongoing quality improvement and funder-required accreditation activities.

Participate in professional and performance development activities and remain up-to-date on current knowledge and skills related to the position.

Take reasonable care for your own health and safety and for the health and safety of anyone else who may be affected by your acts or omissions at the workplace.

Hold a valid Working with Children Check. MVA will cover the cost of obtaining or renewing the check.

Maintain the highest ethical standards, confidentiality and cultural awareness when dealing with others.

Adhere to workplace policies, procedures, and systems, as amended from time to time, in particular those that address workplace health and safety, anti-discrimination, bullying and harassment and privacy.

Contribute to the overall well-being of the organisation and avoid participation in any activity that might be harmful to the good operation, health, or reputation of the organisation.

In addition to the duties outlined above, the position holder is also required to perform such other duties as may be directed, provided these are within their competency or training, from time to time.  

Strong written and verbal communication skills, with the ability to craft clear and compelling cases for support.

High level of organisation, attention to detail and accuracy, with consistent follow through.

Ability to manage multiple deadlines, show initiative and keep tasks and timelines moving.

Effective at anticipating needs and supporting senior staff, with strong “managing up” skills.

Collaborative team player who contributes positively to shared outcomes.

Proficiency in Microsoft Office and familiarity with CRM/database systems (or willingness to learn). 

Interest in building a career in the arts/nonprofit sector, with a proactive and solutions focused mindset and openness to learning tools such as Tessitura, Canva or InDesign