By signing the booking form the school acknowledges that the Terms and Conditions below have been read and are accepted. These terms and conditions apply to both live in schools and live online concerts.

1. Booking a Musica Viva in Schools program

1.1.    The booking form represents the school’s contract with Musica Viva. All bookings require the Principal’s approval. If a booking form is submitted and subsequently cancelled, the cancellation policy will apply (see clause 4.3 below).
1.2.    The following fees are incurred by the school:  
         1.2.1.    A non-refundable deposit of $200 per group booked, when a school books a program. This will be payable as per the date on the invoice. Exemptions may apply for small schools with less than 50 students.  
         1.2.2.     A per-student fee for attending the performance, payable after the performance, within 21 days of the invoice date.
1.3.    The school undertakes to prepare the students and venue for the visit by the musician/, as per pre-visit sheet instructions and Musica Viva In Schools’ COVID-Safe Plan (if applicable).
1.4.    The school will not make audiovisual recordings or distribute recordings online or any other means without the permission of Musica Viva.
1.5.    All Musica Viva In Schools musicians have relevant and current Working With Children checks and are bound by contract to adhere to Musica Viva’s Child Safe policy.  Regardless, in submitting this booking form, a school warrants that at all times during a Musica Viva performance/workshop, a teacher or guardian will be present and that MVIS musicians will not be left unattended with young people under the age of 18.
1.6.   All Musica Viva In Schools’ programs are free of GST.
1.7.   Individual artists depicted on the MVA website may vary based on availability at the time of the concert.

1.8 If Musica Viva In Schools are unable to deliver a live in school experience due to COVID-19 restrictions, schools will be offered the option to transfer their performance to a live online performance delivered securely via Zoom Webinar. Your State Manager will provide you with all the relevant details to access the live online performance.

2. Minimum and maximum numbers

2.1.    A Musica Viva In Schools program (live in schools) must have a minimum number of 150 paying students and a maximum of 300 students in attendance per concert unless the school is designated a small school.
2.2.    A Musica Viva In Schools program (live online) must have a minimum number of 150 paying students in attendance per concert unless the school is designated a small school.
2.3.    Schools with fewer than 150 students are requested to share performances with other schools. In this case, each school submits a separate booking form.
2.4.    Small schools unable to share a performance pay the standard fee but by prior arrangement with the State Manager may not be required to meet the minimum performance numbers.
2.5.    The school undertakes in a timely manner to complete both the pre-performance form (the pre-visit sheet) and the online post-performance evaluation form. This latter form includes information about student attendance and a final invoice will be generated based on these figures.

3.    Resources and professional development

3.1.    On booking a Musica Viva In Schools program:

(i)  For new customers, a log-in to Musica Viva In Schools online resource and professional development platform will be provided to the school and the primary contact teacher.

(ii) For returning customers with an existing log-in, performance-specific resources and professional development will be added to the school’s online account.

3.2. A school is entitled to share log-in details with all staff members. It is a breach of contract if these resources are shared with individuals outside the school or with other schools.

4.    Cancellations or requests for rescheduling of events 

4.1.    Rescheduling: Requests to reschedule a concert are to be made to your relevant Musica Viva State Manager or by phoning 1300 663 608. Whilst every effort will be made to accommodate a school’s request to reschedule, it may not be possible due to contractual obligations with the musicians. If a school is unable to hold the existing schedule and Musica Viva is unable to reschedule the concert, the cancellation fees policy will apply (see 4.3 below).
4.2.    Cancellations: Written notification is to be given to the relevant Musica Viva State Manager or email
4.3.    Cancellation fees apply as follows:
          4.3.1.     If a booking for a concert is cancelled prior to fifty-nine (59) days of the scheduled performance, a $200 cancellation fee will apply.      
          4.3.2.     If a booking for a concert is cancelled between thirty (30) and fifty-nine (59) days of the scheduled event, 50% of the applicable fee is payable.
          4.3.3.    If a booking for a concert is cancelled within twenty-nine (29) days of the scheduled event, the full applicable fee is payable.
          4.3.4.     The applicable fee is that fee which is payable if the cancellation had not occurred. For the Musica Viva In Schools Program, the fee is based on minimum performance attendance numbers of 150 (except small schools).
4.4.    Should Musica Viva be required to cancel a concert or cannot accommodate a school’s reasonable request for a performance date, any fees already paid by the school will be refunded in full.

4.5 Should a school need to cancel their booking due to COVID-19 restrictions and Musica Viva are unable to offer a suitable online replacement, any fees already paid by the school will be held for the 2023 calendar year unless otherwise advised.

5.    Financial assistance

5.1.    Financial assistance can be negotiated directly with your State Manager. The assistance comprises of a per-student ticket subsidy, a partial population ticket subsidy and/or a waiver of the requirement to meet the 150 minimum paid attendance. Where MVA agrees to provide financial assistance to a school, this will be confirmed in writing.
5.2.    The bookings policy (clause 1), resources and professional development policy (clause 3) and cancellation policy (clause 4) above apply to bookings supported by financial assistance.

For further information contact your Musica Viva In Schools’ State Manager on 1300 663 608 or find out more here.

Musica Viva In Schools Terms and Conditions last updated 10 March 2022.